Workflows

Overview

Central to the hardware management feature of FUYL™ Enhanced is the concept of workflows. Workflows define how users interact with the Smart Locker System, determining conditional access to specific bays and managing device allocation. They allow for tailored control of bay availability and usage conditions, providing flexibility to meet different organizational needs.

Secure Charging Workflow Allows authorised users to securely store and charge their devices without waiting or monitoring them in person. Device Loaning Workflow Allows authorised users to access a loan device through a self-serve Kiosk. Device Repairs Workflow Allows users to securely drop off devices requiring repair, to then be collected, repaired and returned by device administrators. Device Deployment Workflow Allows administrators to securely deploy new and refreshed devices to users without delays in preparation or scheduling. Single Use Workflow Allows administrators to securely enable a one-time pick-up or drop-off of a device.

Managing Workflows in the FUYL Portal

Creating a new workflow

Workflows can be created on the Workflows page in the FUYL Portal by selecting either "Create new", or the workflow type from the New workflow section. For detailed information regarding specific workflows, select a type from above.

Editing an existing workflow

Existing workflows are displayed in the Active workflows section as cards along with key metrics specific to their type and the bays they're assigned to. To edit an active workflow, select the Actions (‧‧‧) icon from the relevant card and choose Edit workflow. For more on specific configuration options, select a workflow type from above.

Deleting an existing workflow

To delete an active workflow, select the Actions (‧‧‧) icon from the relevant card and choose Delete workflow. Workflows cannot be deleted under certain conditions (eg. in use). If this is the case, the administrator will be warned and given directions to proceed (eg. retrieve all devices)

Workflow Assignment at the FUYL Kiosk

Static bay assignment

When assigned statically, each bay is configured with a specific workflow. Admins select which workflow is assigned to each bay in the View tower screen on the appropriate Kiosk, and the chosen workflow determines how the bay (and any devices populated) behave.

A workflow assigned to a bay guarantees predictable availability, but can be inefficient when combined with other workflows - eg repairs linked with loans
This method ensures predictable, controlled access, ideal for static scenarios and low-variation environments - eg a fixed pool of loan devices

Bays must be empty before changing their assigned workflow.

Dynamic bay assignment

Dynamic bays differ from static by allowing locker space to be flexibly allocated between linked loan, repair, and deployment workflows. The system intelligently alternates between these linked workflows to maximise bay utilisation.

Learn more about using Dynamic Bays